The perfect http://boardmanagers.net/implementing-an-ai-software-to-manage-company-secretarial-duties board meeting takes a certain level of intentionality. From calling the meeting to order, to adjourning the meeting when the time runs out This kind of planning will make a big difference. If attendees feel that their time and knowledge is respected and valued, the more likely they will be involved in the results of every meeting. Here are some simple tips on how to achieve this.
Start the Meeting at Time
Don’t overbook your board meetings, especially if they’re in person – you do not want your attendees to feel that they’re wasting their time. It’s also helpful to give your attendees the opportunity to review the board deck and other materials ahead of time such as a complete board deck or an easier memo/Notion document.
Keep to the Agenda
The best way to ensure a productive board meeting is to have a strong structure in place and stick to it. This means not adding new items to the agenda prior to the meeting, requiring attendees to read the materials prior to the meeting and establishing expectations for each agenda item based on how long it is expected to be discussed. This will allow the board to remain focused and avoid diverging.
Make sure that every agenda item has a final goal that is clearly identified – for example, is it to gather information, reach agreement or arrive at an agreement? This will allow you to keep the meeting productive, because you will be able to focus on the key issues and avoid tangents. The process of distributing the minutes of the board within 24 hours after each meeting will help reinforce the decisions made and ensure actions are taken quickly and effectively.